Bid Coordinator
At Hickory, we don’t believe in standing still, for over three decades we have continually invested in researching and developing systems and products to improve the way we build. Our philosophy is ‘MADE for LIFE’ – it’s a commitment we honour, each day. Everything we do and everything we build is ‘MADE for LIFE.’ Whether it’s refining our patented, prefabricated building products, developing more efficient and sustainable construction practices, or bringing expertise inhouse to supply critical components, we always believe there is a better way. As a result, Hickory have become one of the most diverse property companies in Australia.
POSITION OVERVIEW
The Bid Coordinator is a key role within our commercial construction company, responsible for coordinating and supporting the preparation and submission of tenders and bids. The Bid Coordinator plays a vital role in ensuring the effective and timely delivery of high-quality tender documents, while maintaining strong customer relationships throughout the tender process.
WHAT HICKORY CAN OFFER
- Family-Friendly Policies: Receive paid parental leave to support your family needs.
- Wellness & Fitness Amenities: Enjoy access to wellness and fitness facilities, including a yoga studio and gym, to promote a healthy lifestyle.
- Premium End-of-Trip Facilities: Benefit from premium end-of-trip amenities such as lockers, secure bike storage, towel and dry-cleaning service, and top-notch shower and change facilities.
- Modern Office Environment: Immerse yourself in a unique working environment within a brand-new, state-of-the-art office building.
- Continuous Career Advancement: Unlock your potential through ongoing career development and growth prospects.
- Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources.
- Travel Perks: Benefit from exclusive travel perks, including discounted flights and hotel rates.
- Supportive Culture: Thrive in a nurturing team environment that values both collective and individual achievements.
- Diverse Opportunities: Gain exposure to a wide range of roles and industry leaders in our leading market company.
- CBD Convenience: Our location in the CBD offers easy access to public transport and is just a short walk away from Southern Cross Station, Southbank, South Melbourne Market, Albert Park, and more.
RESPONSIBILITIES
- Expression of Interest and Pre-Qualification: Prepare and complete Expression of Interest (EOI) submissions and pre-qualification questionnaires.
- Subcontractor Engagement: Prepare and distribute Request for Tender (RFT) packages to subcontractors, and efficiently manage tender files and the database (e.g., Estimate One).
- Internal Communication: Prepare and distribute RFT packages to internal departments, ensuring that all key internal stakeholders are well-informed about specific tender requirements, deliverables, and deadlines.
- Stakeholder Coordination: Continuously coordinate with internal stakeholders to ensure that deliverable deadlines are met promptly and efficiently.
- Client/PM Firm Communication: Maintain open and effective communication with the client/Project Management firm throughout the tender period to address any queries or concerns.
- RFI Management: Prepare and maintain a schedule of Request for Information (RFI) and responses, distributing them to internal teams and subcontractors as required.
- RFI Responses: Respond promptly and accurately to RFI inquiries from both subcontractors and clients.
- Post-Tender Clarifications: Address and respond to any client post-tender clarifications to ensure transparency and compliance.
- Tender Addendum: Receive and disseminate Tender Addendum documentation to relevant stakeholders and subcontractors to keep all parties informed.
- Document Management: Manage platforms such as Aconex and Estimate One to ensure efficient document control and access.
- Tender Submission: Prepare tender submission documentation and meticulously review it to ensure a high level of accuracy and strict conformance to the RFT.
- Subcontractor Pricing: Monitor and ensure that all subcontractor pricing is received by the specified due date.
- Estimating Support: Collaborate with the Estimating department, providing them with all necessary documentation and support to finalize pricing accurately and promptly.
REQUIREMENTS
- Proficient in clear and effective communication, encompassing both verbal and written forms.
- Exhibits high motivation, coupled with exceptional organizational and time management capabilities.
- Possesses excellent attention to detail, emphasizing the utmost importance of accuracy.
- Proven experience in bid coordination or a similar role within the construction industry.
- Capable of efficiently managing multiple projects concurrently.
- Upholds strict confidentiality and discretion in all dealings.
- Proficient in Microsoft Office and Aconex (preferred).
- Experienced with Adobe Creative Suite (preferred).
- Bachelor’s degree in construction, architecture, or related field (preferred).