Senior Finance Administrator
At Hickory, we don’t believe in standing still, for over three decades we have continually invested in researching and developing systems and products to improve the way we build. Our philosophy is ‘MADE for LIFE’ – it’s a commitment we honour, each day. Everything we do and everything we build is ‘MADE for LIFE.’ Whether it’s refining our patented, prefabricated building products, developing more efficient and sustainable construction practices, or bringing expertise inhouse to supply critical components, we always believe there is a better way. As a result, Hickory have become one of the most diverse property companies in Australia.
POSITION PURPOSE
This role primarily entails offering financial and administrative support to the Finance Manager and the finance team. This support within our Finance Department includes the meticulous data entry for all accounts payable and payroll functions, ensuring accuracy and efficiency in financial operations.
WHAT HICKORY CAN OFFER
- Family-Friendly Policies: Receive paid parental leave to support your family needs.
- Wellness & Fitness Amenities: Enjoy access to wellness and fitness facilities, including a yoga studio and gym, to promote a healthy lifestyle.
- Premium End-of-Trip Facilities: Benefit from premium end-of-trip amenities such as lockers, secure bike storage, towel and dry-cleaning service, and top-notch shower and change facilities.
- Modern Office Environment: Immerse yourself in a unique working environment within a brand-new, state-of-the-art office building.
- Continuous Career Advancement: Unlock your potential through ongoing career development and growth prospects.
- Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources.
- Travel Perks: Benefit from exclusive travel perks, including discounted
- Supportive Culture: Thrive in a nurturing team environment that values both collective and individual achievements.
- Diverse Opportunities: Gain exposure to a wide range of roles and industry leaders in our leading market company.
- CBD Convenience: Our location in the CBD offers easy access to public transport and is just a short walk away from Southern Cross Station, Southbank, South Melbourne Market, Albert Park, and more.
RESPONSIBILITIES
- Petty Cash Management: Oversee the petty cash system, which includes reviewing receipts, reconciling transactions, and accurately inputting data into Cheops.
- OCR System Maintenance: Maintain the OCR systems by verifying and logging invoices for precision and compliance with accounting standards and ATO regulations.
- Creditors Database Accuracy: Ensure high accuracy within the Creditors database.
- Credit Card Assistance: Collect and organize receipts for company credit cards, reconcile transactions in Cheops.
- Vehicle and Fuel Records: Assist in maintaining records for vehicle registration, fuel cards, and E-Tags.
- Bank Transaction Processing: Accurately process bank transactions, both payments and cash receipts, for daily bank reconciliation.
- Site Payments Oversight: Administer and review all site payments, including subcontractor variations.
- Creditors Reconciliation: Aid in monthly creditor reconciliations to avoid outstanding invoices.
- Month-End Tasks: Prepare and assist with month-end duties, including payment runs.
- General Finance Support: Handle various finance tasks as needed, such as filing and managing the account inbox.
- Professional Inquiry Handling: Respond to inquiries courteously, whether by phone or email.
- Data Organization: Track received data, prepare documents, and resolve data issues.
- Report Generation: Generate reports and respond to data-related inquiries.
- Team Collaboration: Work within the team to achieve common goals.
- Confidentiality: Safeguard sensitive information.
- Timesheet and Medical Certificate Coordination: Organize timesheets and medical certificates for processing.
- Payroll Query Resolution: Address payroll-related inquiries promptly, including issues with timesheets.
- Document Management: File leave forms and timesheets.
- Employee Records Maintenance: Assist in updating and maintaining employee records.
- Timesheet Process Enhancement: Improve the efficiency of timesheet processing.
TO BE SUCCESSFUL IN THE ROLE
- Educational Qualifications: Possess tertiary qualifications in accounting.
- Accounts Payable Knowledge: Demonstrate a strong understanding of Accounts Payable functions.
- Organizational Skills: Showcase excellent organizational skills, with the ability to manage multiple tasks, prioritize daily responsibilities, and meet deadlines.
- Self-Motivated: Self-motivated with a strong work ethic and professionalism.
- Interpersonal Skills: Effectively interact and maintain productive working relationships with both individuals and teams.
- Communication Proficiency: Communicate efficiently and effectively, both verbally and in writing.
- Team Player: Be a proactive team player, flexible and collaborative, with a focus on delivering results.
- Computer Proficiency: Possess strong computer skills, including proficiency in MS Outlook, Word, and Excel.
- Office Administration: Exhibit general knowledge of office administration.
- Process Knowledge: Understand assigned program activities, guidelines, and processes.
- CHEOPS Experience: Experience with CHEOPS is desirable.
- Attention to Detail: Display a keen eye for detail in work and responsibilities.