Workspace & Facilities Coordinator

FLEX is a Flexible Workspace solution that has changed co-working in Melbourne. Offering innovative spatial concepts, FLEX allows businesses and individuals to scale to their precise office requirements in unsurpassed simplicity and convenience. Our incredible co-working space is situated in the sophisticated and eclectic Southbank end of South Melbourne.
FLEX is also part of the parent company the Hickory Group which began their story in 1991 when fourth generation builders embarked on a journey to create an innovative and dynamic construction company that has grown and forged an incredible reputation. It is now one of Australia’s largest and most respected high-rise builders and employs over 700 team members.

We are seeking a full-time Workspace Curator, based at our Southbank offices. This position is responsible for delivering outstanding customer service through supporting the Building & Workspace Manager and facilities management function for all tenants of the Flex @ Market Lane co-op office space.

Some key accountabilities of this role include, but are not limited to:

  • Provide exceptional customer service to all tenants, ensuring that their co-op experience is to the highest possible standard.
  • Ensure that all office facilities are kept to the highest operational levels at any given time, including coordinating building works such as scheduled maintenance/repairs, coordinate cleaning, liaising with vendors, and overseeing deliveries.
  • Dairy management, such as tenant move in/move out dates, managing the arrival experience for new tenants, and meeting room reservations.
  • Sales and marketing support, such as touring potential tenants, and liaising with Marketing regarding content updates on the website, and creating social media posts/updates.
  • Prepare building expense reports and maintain the OPEX budget.
  • Assist with monthly billing, payment collections, and associated reports.
  • Organise and coordinate special events/functions.

Ideally, we are looking for someone who has:

  • Minimum 2 years’ experience in a similar position, such as office or property management, events management, hospitality, and/or co-working space operations.
  • Professional written and verbal communication skills.
  • Ability to build rapport quickly and easily with a variety of stakeholders.
  • Excellent interpersonal and networking skills.
  • Ability to effectively manage conflicting priorities and multiple tasks at any given time.
  • Experience managing social media accounts and/or writing EDM content at a professional level would be highly advantageous.
  • Experience using SurveyMonkey, Office RND, Campaign Monitor and/or Mailchimp would be advantageous.
  • Basic experience in content creation and/or graphic design in platforms such as Canva, InDesign or Illustrator would be advantageous.
  • Experience coordinating and managing events would be advantageous.



There are amazing benefits on offer with this role including:

  • A family-oriented feel where you are more than just a number and where there is a commitment to delivering on promises and creating an incredible experience for employees. Our team are seen as ‘our biggest asset’!
  • A culture of innovation, learning, and growth; where inventive thinking, hard work and dedication is acknowledged and celebrated.
  • Premium office facilities in a brand new state-of-the-art building, including:
  • Wellness and fitness centre with yoga studio and gym.
  • In-house café and bar.
  • Lockers, secure bike storage, towel and dry-cleaning service, shower and change rooms.
  • On-site high-pressure car wash bay.
  • Great discounts for surrounding cafes, Ovolo Hotels and Luxury Escapes.
  • In addition to a convenient Southbank location with easy access to public transport; only a short walk to Southern Cross Station, South Melbourne Market, and Albert Park.



If you can thrive in this type of environment and feel you are ready to make a difference, then we look forward to receiving your application. We will be moving on this role quickly so please submit your application as soon as possible.

*In order to be considered for this opportunity you must hold Australian permanent residency*

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