Contracts Administrator (h-adapt)
At Hickory, we don’t believe in standing still, for over three decades we have continually invested in researching and developing systems and products to improve the way we build. Our philosophy is ‘MADE for LIFE’ – it’s a commitment we honour, each day. Everything we do and everything we build is ‘MADE for LIFE.’ Whether it’s refining our patented, prefabricated building products, developing more efficient and sustainable construction practices, or bringing expertise inhouse to supply critical components, we always believe there is a better way. As a result, Hickory have become one of the most diverse property companies in Australia.
POSITION OVERVIEW
We are seeking a Contracts Administrator for a $100m+ building upgrade and refurbishment project. H-Adapt focuses on repurposing existing buildings, refurbishments/infrastructure upgrades and retrofitting/fitout upgrades. H-Adapt leverages Hickory’s experienced construction and development team to lead the new era of construction.
WHAT HICKORY CAN OFFER
- Work-Life Balance: Enjoy a balanced work-life schedule with a standard 5-day work week.
- Family-Friendly Policies: Receive paid parental leave to support your family needs.
- Novated Leases: Take advantage of novated leasing options to maximize your salary and enjoy tax savings on vehicle expenses.
- H-Perks Employee Rewards: Access exclusive discounts, cashback and everyday savings through our internal benefits platform.
- Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources.
- Diverse Opportunities: Gain exposure to a wide range of roles and industry leaders in our leading market company.
RESPONSIBILITIES
Financial Management
- Collaborate with Project Managers on financial activities.
- Review Bill of Quantities including agreed Value Management Items and set up project budgets, ensuring accuracy and seeking clarity where alignment with estimates is not achieved
- Implement and maintain financial tools.
- Process financial tasks according to Hickory’s Financial calendar.
Reporting
- Provide accurate, timely financial reports.
- Maintain project financial records.
Progress Claims
- Submit progress claims promptly.
- Monitor and expedite payments.
Payments and Supplies
- Administer site payments and supplies.
- Process payments in financial software (e.g., Cheops).
Contract Management
- Manage subcontractor tendering and contracts.
- Maintain subcontractor records and insurances.
- Conclude final accounts and release securities.
Commercial and Risk Management
- Analyze tender documents and contracts.
- Identify and mitigate commercial risks.
- Consult on potential claims and disputes.
Procurement
- Administer project procurement schedule.
- Prepare and manage subcontractor agreements.
Contract Administration
- Oversee contract administration.
- Track milestone events and dates.
- Liaise with stakeholders and manage extensions of time.
Contractual Compliance
- Ensure compliance with insurance and contractual requirements.
- Submit necessary notices and claims.
Design Management
- Review contract documents and project requirements.
- Manage design issues and assess impacts on timelines and costs.
- Document site progress.
Project Support
- Manage Aconex project administration tasks.
- Collaborate with design consultants.
- Ensure effective use of Dynamics 365.
- Prepare handover manuals.
- Assist Project Manager in achieving Practical Completion.
TO BE SUCCESSFUL IN THE ROLE
- Minimum of 5 years of experience as a Contracts Administrator delivering commercial fit out, refurbishment and building upgrade projects.
- Demonstrated experience administering head contracts and subcontracts across fast paced fit out and refurbishment works, with strong commercial oversight of cost, programme and risk.
- Proven ability to manage procurement processes, negotiate subcontract packages, assess variations and progress claims, and maintain accurate financial forecasting and reporting.
- Strong capability in building and maintaining relationships with clients, consultants, subcontractors and key stakeholders, particularly within live and occupied environments.
- Solid understanding of contract administration, compliance, risk management and project governance specific to fit out and refurbishment projects.
- Hands on experience supporting projects within operational buildings, including staged works, shutdowns and works within constrained or high traffic sites.