Legal Administrator
At Hickory, we don’t believe in standing still, for over three decades we have continually invested in researching and developing systems and products to improve the way we build. Our philosophy is ‘MADE for LIFE’ – it’s a commitment we honour, each day. Everything we do and everything we build is ‘MADE for LIFE.’ Whether it’s refining our patented, prefabricated building products, developing more efficient and sustainable construction practices, or bringing expertise inhouse to supply critical components, we always believe there is a better way. As a result, Hickory have become one of the most diverse property companies in Australia.
POSITION OVERVIEW
Hickory is seeking a proactive and detail-oriented Legal Administrator to join our dynamic legal team. This part-time role (2-3 days per week) offers the opportunity to transition into a full-time maternity leave cover in 2026. You’ll work closely with the General Counsel and Senior Legal Counsel, with some support to our Commercial Manager, and will play a pivotal role in supporting legal operations across the business.
WHAT HICKORY CAN OFFER
- Novated Leases: Take advantage of novated leasing options to maximize your salary and enjoy tax savings on vehicle expenses.
- Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources.
- Wellness & Fitness Amenities: Enjoy access to wellness and fitness facilities, including a yoga studio and gym, to promote a healthy lifestyle.
- Premium End-of-Trip Facilities: Benefit from premium end-of-trip amenities such as lockers, secure bike storage, towel and dry-cleaning service, and top-notch shower and change facilities.
- Modern Office Environment: Immerse yourself in a unique working environment within a state-of-the-art office building.
- CBD Convenience: Our location in the CBD offers easy access to public transport and is just a short walk away from Southern Cross Station, Southbank, South Melbourne Market, Albert Park, and more.
RESPONSIBILITIES
- Manage the legal inbox, triage requests, and allocate matters with relevant context.
- Maintain document integrity by saving emails and attachments in our document management system (M-Files) with accurate metadata.
- Oversee the contract library and ensure compliance tracking.
- Conduct preliminary contract reviews and prepare documents for execution.
- Coordinate legal briefs and manage court filing deadlines.
- Assist with trial preparation and litigation support.
- Ensure building licences are obtained and up to date.
- Support annual policy reviews and manage ASIC-related tasks.
- Maintain registers for contracts, licenses, policies, and claims.
- Assist with performance security processes and insurance renewals.
- Manage insurance claims.
- Distribute insurance certificates and coordinate project documentation.
- Schedule meetings, manage calendars, and prepare agendas/minutes.
- Support legal training sessions and due diligence activities.
- Provide general administrative support to the legal team.
TO BE SUCCESSFUL IN THE ROLE
- Proven experience as a paralegal or legal administrator, ideally in construction or property development.
- Strong ability to manage multiple stakeholders and lawyers with professionalism.
- Experience in contract administration and document management systems (e.g., MFiles).
- Tech-savvy with exposure to legal tech and e-discovery tools.
- Excellent calendar and meeting coordination skills.
- A proactive problem-solver with strong attention to detail and initiative.