Office Manager
At Hickory, we don’t believe in standing still, for over three decades we have continually invested in researching and developing systems and products to improve the way we build. Our philosophy is ‘MADE for LIFE’ – it’s a commitment we honour, each day. Everything we do and everything we build is ‘MADE for LIFE.’ Whether it’s refining our patented, prefabricated building products, developing more efficient and sustainable construction practices, or bringing expertise inhouse to supply critical components, we always believe there is a better way. As a result, Hickory have become one of the most diverse property companies in Australia.
POSITION OVERVIEW:
Hickory is looking for a proactive and organised Office Manager to join our Data Centre site office. This is a hands-on, central role where you’ll ensure the office runs smoothly, support our team, and keep our site operations efficient. As Office Manager, you’ll take responsibility for the day-to-day running of the office and support our teams across operations, administration, and facilities management.
WHAT HICKORY CAN OFFER
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Family-Friendly Policies: Receive paid parental leave to support your family needs.
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Novated Leases: Take advantage of novated leasing options to maximise your salary and enjoy tax savings on vehicle expenses.
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H-Perks Employee Rewards: Access exclusive discounts, cashback and everyday savings through our internal benefits platform.
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Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources.
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Free Office Parking: Hassle-free commutes with free parking at our Truganina office.
RESPONSIBILITIES:
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Keep the office organised, professional, and well-functioning; manage workspace setups, layouts, and housekeeping.
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Schedule and prepare meetings, conferences, and internal events.
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Maintain office supplies, uniforms, kitchen items, and shared equipment.
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Manage inventory systems and coordinate procurement of furniture and essentials.
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Oversee incoming and outgoing mail, ensuring timely and accurate distribution and dispatch.
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Track office expenses, process invoices, and maintain accurate records
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Assist the commercial team with dockets and project-related administration.
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Act as a professional liaison between employees and clients, ensuring a welcoming and courteous office environment.
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Coordinate building maintenance, service contractors, and vendor relationships to ensure the office is safe, functional, and fit for purpose.
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Maintain and improve office procedures, ensure policy compliance, and respond efficiently to operational issues.
TO BE SUCCESSFUL IN THE ROLE:
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Bachelor’s degree in Business Administration, Management, or a related field (or equivalent professional experience).
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Proven experience managing a large office and providing support.
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Demonstrated ability to oversee day-to-day office operations, coordinate administrative tasks, and manage relationships with clients, visitors, and internal stakeholders.
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Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
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Familiarity with office management and accounting software, along with the ability to handle financial records and reports.
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Strong verbal and written communication skills with the ability to liaise effectively with internal teams, clients, and external partners.
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Excellent organisational skills with the ability to manage multiple priorities efficiently.
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Experience planning, coordinating, and executing events, as well as managing budgets, suppliers, and vendors.
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Proactive, solution-focused, and able to work independently while maintaining a professional, collaborative approach.